Smarter School Budgeting
SchoolFi’s powerful finance tools are built specifically for schools and make it easy to manage purchase orders, track vendor invoices, and organize documents—all in one place.
Detailed budget creation with unlimited scenarios, zero-based budgeting, and designated budget managers help administrators maintain control of their institution’s financial standing. Integration with the Position Control Roster ensures that financial decisions align with staffing plans, while remote transfer tools help schools adapt quickly to changing needs.
From GAAP-compliant double-entry accounting to streamlined check reconciliation and board-ready bill lists, every feature is designed to improve accuracy, transparency, and accountability. Whether you’re planning, approving, or reporting, our system keeps your school’s finances organized and efficient.
Purchasing & Vendor Management
Advanced Purchase Order System – Create, track, and approve detailed purchase requests.
Email POs Directly to Vendors – Streamlines purchasing with instant email delivery of orders.
Electronically Send Documents to Vendors – Share invoices or receipts securely via email.
Manage Vendor Invoices – Track and reconcile all vendor bills in one system.
Vendors – Maintain a centralized directory of all approved vendors.
Attached Documents – Add contracts, quotes, or receipts directly to transactions.
Budget Planning & Management
Budget Build System – Create detailed budgets tailored to school needs.
Unlimited Scenarios – Model multiple budget versions for planning and forecasting.
Zero-based Budgeting – Build budgets from scratch, justifying every expense.
Designated Budget Managers – Assign individuals to oversee and manage specific budgets.
Remote Appropriations Transfers – Reallocate funds securely without needing on-site access.
Remove Budget Transfer Requests – Manage and revoke pending budget changes as needed.
Accounting & Compliance
GAAP Double Entry Accounting – Follows standard accounting rules for accuracy and compliance.
Check Reconciliation Module – Matches issued checks with cleared transactions efficiently.
Receipts & Reimbursements – Track school reimbursements and collect expense documentation.
Governance & Approvals
Bills List for Board Approvals – Prepare detailed payables for board meeting approvals.
Document Management Integration – Link all financial records to your document system.
System Integration & Alignment
Integrations with Payroll and Agency Accounting – Syncs financials with HR and external systems.
Links with the Position Control Roster – Aligns budgeted roles with staffing and payroll plans.
Kessler Digital Design